Work Flow Engine- LenvoWRF

Workflow is a process that is defined and setup to automate and streamline certain HR processes within an organisation. For every action taken by an employee, the next person in the workflow process is notified and automatically directed to a page where some decision or action is needed (example: approval of a leave). A workflow engine is the component in a workflow automation system that:

  • Knows all the procedures, steps in a procedure, and rules for each step.
  • Determines whether the process is ready to move to the next step.
  • Ensures that each person completes their respective steps before allowing the process to proceed to the next person and procedural step.

Features of the workflow engine:

  1. Workflow Target Audience: A setting determines at which organisation level a workflow business process can be initiated, such as:
    • All active employees involved in the process
    • All Employees
    • Chief Positions
    • All Managers
  2. Workflow Steps: For every workflow step, a custom input screen is uploaded through an administration section. Such screens are custom-developed based on the process and data that is managed. Different actions can be defined in each workflow step, but they usually are a combination of:
    • Acknowledge
    • Approve Request
    • Decline Request
    • Request More Information
    • Submit Request
  3. Each workflow step is individually configured by defining the people and organisational levels that the form / data will be sent to for consideration.
    Each step in the workflow process will have a specific status depending on the decisions made on previous steps or the current step. Some of these statuses are:

    • Closed
    • Open
    • Request More Information
    • Saved For Later
    • To be closed
  4. Some examples of typical workflow applications are:
    1. Manpower Requisition
    2. Job Description changes
    3. Overtime Application
    4. Leave Application

Workflow Functionality:
-The Workflow engine functions via the local network or via the internet.
-The engine links all the systems together.
-The Work Flow engine defines all employees' tasks.

 

Work Flow Application Benefits:

1) Defining certain tasks and providing easy access to them.

2) Assigning  responsibilities and specifying rightful access.

3) Good processing speed.

4) Data Integrity.

5) Facilitates managerial decision making more accurately.

6) Eliminates problems related to repeated data entry.

7)Reduction of errors associated with wrong data entry.

8) Notifying the responsible sides of the tasks that need to be completed.

9) Integration with the programs within the system, no need to replace programs to suit needs.

10) Time accurate task accomplishment.